Your invoices can run themselves.
Whether you're sending thousands of invoices a day or processing what comes in, Avanquest handles the full cycle automatically.
From ERP to PDF, without the manual work.
Finance and operations teams generate thousands of invoices, delivery notes, and payment confirmations every week. That process mostly depends on manual PDF conversion, human quality-checking, or email distribution, which can create higher costs, delays, and errors.
Avanquest automates invoice PDF generation directly from your ERP or billing system with no API rework and no code changes. Optionally, you can add an intelligent layer to process the inbound invoices you receive.
Why teams choose Avanquest for invoice automation
Zero-change ERP integration
PDFCreator installs as a virtual printer. Your ERP or billing application prints as it always has. The output becomes a finished, governed PDF automatically. No API rework. No code changes.
High-volume batch processing
Generate hundreds of invoices per minute server-side. Easily apply standard templates and metadata, archive to PDF/A and distribute, all done automatically.
Inbound intelligence (AiDO)
AiDO reads incoming invoices from any supplier format, extracts line items, due dates and totals, and routes them to the right approval workflow automatically.
Built for the agreements your teams handle every day
Customer invoices and credit notes
Generate, apply templates and archive outbound invoices straight from your billing system.
Supplier invoices
Extract fields from any incoming supplier format and route for approval without manual data entry (AiDO).
Delivery notes and shipping confirmations
Auto-generate and distribute from your ERP or logistics platform.
Purchase orders
Create, approve and archive POs with fillable templates and e‑signature.
Payment confirmations
Generate and dispatch remittance and payment records automatically.
Avanquest products for invoice automation
Invoice review & approval sign-off
Catch and fix errors before an invoice goes out: edit and annotate the PDF to flag discrepancies, then route it for sign-off from a single workstation. Approvers sign off from any device, with e-signature included at no extra cost.
Automated invoice output at any volume
Installs as a virtual printer, so your ERP or legacy application keeps working exactly as it does today — output is automatically turned into a governed, archived PDF. Terminal Server extends this to Citrix/RDS environments, running hands-off at volume with no user interface required.
Intelligent invoice data capture & routing
Reads incoming invoices in any format, extracts structured fields (supplier, amounts, dates, line items), and routes them to your ERP or approval workflow automatically — no manual re-entry needed. Extracted data is indexed and semantically searchable, so you can retrieve and interact with any invoice whenever you need to.
Compliance and security
PDF/A archiving
PDFCreator can convert to the PDF/A, the long-term archiving standard.
On-premise deployment
Invoice data and financial records stay on your own infrastructure. No cloud exposure.
GDPR-aligned EU vendor
Data residency under your control, with no cross-border transfer risk.
Frequently asked questions
Do we need to change our ERP or billing software?
No. Outbound invoices print straight to PDF through the virtual-printer model (PDFCreator) — no API rework, even on legacy ERPs. Inbound supplier invoices are handled separately by AiDO, which reads any format without integration work either.
Can it handle multiple invoice templates for different entities or currencies?
Yes. PDFCreator supports multiple profiles, so different legal entities, currencies, or languages each get their own standard template applied automatically — and AiDO recognizes incoming supplier invoices regardless of their format or layout.
How does archiving work?
Every invoice — whether generated via PDFCreator or captured through AiDO — is automatically converted to PDF/A and filed according to your retention metadata, naming conventions, and folder rules.
Can we process thousands of invoices per day?
Yes. PDFCreator Server handles high-volume outbound generation with no per-document overhead, while AiDO processes inbound invoices at the same scale — both run unattended. »
What if an invoice needs manual review before approval?
PDF Architect lets your team edit and annotate the PDF to flag discrepancies, then route it for sign-off from a single workstation — approvers can sign off from any device, with e-signature included at no extra cost.